I am glad that I finally have some time to write about a very important skill we all got to have in this modern era:
Modern women have so much on their plate, new projects starting, mothering young children, develop business, maintain healthy relationships, personal care and interests… we really need to really utilize our time wisely to produce the best possible results. And through years of practicing and improvising, here is a list of 6 ways that I use to maximize the efficiency.
Make a list of the things you want to do everyday, every week, every month in your organizer. List the most important thing on top and go according to your plan as you start your day. No matter how big or trivial the task, it must be completed before you end the day. In this case, you will set a clear completion timeline for yourself and you will be amazed by how efficient it is by just following a to-do list!
Most of the time, we become unproductive due to too many distractions. Such as snacking, have small talks with colleagues while fetching coffee, check on Facebook, Instagram and replying messages on Whatsapp or LINE or Wechat… Focus on what you do, and allocate an undisrupted 20 minutes to complete one particular task. Do not check your phone every now and then. If you find yourself too addicted to checking your mobile phone for new messages and social media platforms updates, turn all of the notifications OFF. When you are able to focus on what you do, you will be able to perform better and complete the task faster!
Research has shown that it is more efficient to do one thing at a time. Which means, instead of starting to do 10 things together and finish them together, it is better to do the 10 things one by one according to its urgency and priority. This way, you will be more concentrate in making the best judgement and able to complete the task quicker.
After studying over 500 millionaires including Andrew Carnegie, Henry Ford, and Charles Schwab, journalist and author Napoleon Hill found that they shared a single quality:
Having the ability to make decision fast will save you lots of time and lessen the KIV files in your tray. Train yourself to be a better decision maker by listening well and keep your mind and eyes open for new opportunities and possibilities. Dare to take risk and don’t be afraid to make mistake.
There are often gaps of time in between meetings, while traveling in a car, queuing in a bank, wait for your food to come, or now as I wait for my delayed plane… Instead of staying idle, utilize these “small” time to do something productive, like replying emails, read newspapers, prepare reports etc… Fully utilize the “bigger” gaps to meet friends, pick up the laundry, or bring the children for ice cream. At the end of the day, only those who utilize their time wisely got to enjoy the life to its fullest.
My philosophy is simple, when it’s time to eat, eat; when it’s time to sleep, sleep. Skipping meals and being sleep deprived because of busy-ness is absurd. Only when your body and mind is recharged, you will be able to perform better and stay sharp. Some light exercise like jogging and swimming would help too! Taking good care of your body and stay healthy will make you more efficient in whatever you do. And also, when you eat well and rest well, you are less likely to be sick. Thus, greater life efficiency!
I am so glad that even in the midst of my packed schedule and family commitment, I am still able to do what I enjoy the most, to write and share with you about life and thoughts. Thank you so much for always showing me support and leave me encouraging comments.
Hope you find this post useful and thank you so much for reading!
Till next time.